1. NAME

The name of the organization shall be the Japan Association for Language Teaching-CALL SIG, hereinafter referred to as the CALL SIG.

2. AFFILIATION

The JALT CALL SIG is a subsidiary group of JALT (The Japan Association of Language Teachers).

3. PURPOSE

The JALT CALL SIG is a not-for-profit organization whose primary purpose is to research and promote the use of computer technologies to assist language learning. The organization shall foster research, issue publications, hold periodic meetings, and carry out other activities to further its aims.

4. MEMBERSHIP

Individual voting membership shall be open to any JALT member upon payment of the annual membership fee currently set by JALT.

5. ANNUAL MEETING

a. The CALL SIG shall hold an Annual Meeting during the JALT International Conference at a time and place announced to all CALL SIG members in a timely fashion prior to the meeting. Members present at this meeting shall constitute a quorum. b. All JALT members are welcome to attend this meeting, but only members of the CALL SIG as ascertained by Membership-related officers shall be entitled to vote.

6. OFFICERS AND ADMINISTRATION

a. The CALL SIG Coordinating Committee is the policy-making body of the CALL SIG and is comprised of the officers listed in the Bylaws below, Section I. b. Terms of Officers elected at the Annual Meeting or thereafter shall start January 1 of the following year and be effective as a rule until December 31. c. Former officers are expected to help in the completion of projects planned and begun during their tenure. d. With the exception of the chair, one person may hold more than one office.

7. NOMINATIONS, ELECTIONS, AND REMOVALS

a. Elections shall be held at the Annual CALL SIG Meeting by voice vote. Voting shall be by secret written ballots when there are contested positions. b. Nominations for Officers may be submitted in writing prior to the election or proposed from the floor at the Annual Meeting. Any member of the CALL SIG may nominate members in good standing for any office. c. Before announcing the results of an election, ballot results, if any, shall be examined by at least two CALL SIG officers or three CALL SIG members who are not candidates for the office/s in question. d. In the event of a tie vote, the members of the CALL SIG Coordinating Committee present, excepting the Chair, shall cast the deciding votes. In the event there is a tie by the Policy Board itself, the deciding vote shall be cast by the incumbent Chair. e. If an officer resigns or vacates his/her position, all CALL SIG Coordinating Committee members shall be informed of the vacancy. They shall have one week to seek nominees. They then shall elect a successor to serve in that position until the next Annual Meeting. Ballots in the case of a contested position may be sent by fax, mail, or e-mail to the designated elections officer, a Coordinating Committee member not contesting the position. f. An officer who fails to perform his or her duties under the Constitution or Bylaws may be removed from office by a two-thirds vote by secret ballot of the CALL SIG Coordinating Committee (excluding the officer in question) if a petition requesting removal signed by at least 5% of the membership is submitted to the Committee. The officer in question shall be notified of the petition, allowed to make a rebuttal to the Committee, and offered the option to resign if the Coordinating Committee decides the petition is valid. g. A notice announcing the Officers of the CALL SIG shall be mailed to all SIG members in the first newsletter after the election.

8. AMENDMENTS

a. Amendments to this Constitution must be proposed by at least three members of the CALL SIG Coordinating Committee or by at least 5% of the CALL SIG members. b. The proposed amendment(s) must be ratified by two-thirds of the members voting by mail or at the Annual Meeting. The amendment (s) become effective immediately upon ratification, by a clear procedure detailed to all CALL SIG members in writing beforehand.

BYLAWS OF THE CALL SIG

I. DUTIES OF OFFICERS

(1) CHAIR:

The Chair shall have general responsibility for coordinating the activities of the CALL SIG Coordinating Committee and for directing the affairs of the JALT CALL SIG. S/he shall preside at the CALL SIG Annual Meeting and at other CALL SIG sponsored events. In the absence of the Chair, another officer appointed by the Chair shall chair the meeting. The Chair will serve as liaison to other similar organizations. The Chair shall submit an annual report to JALT.

(2) TREASURER:

The Treasurer shall keep all financial records, and collect and disburse all funds of the JALT CALL SIG. S/he shall present an account of the financial status of the organization at the CALL SIG Annual Meeting, and submit regular financial reports to the National SIG Treasurer Liaison. The Treasurer shall prepare the financial documents for an internal audit to take place after the books have been closed at the end of each calendar year.

(3) MEMBERSHIP:

The Membership Chair shall be responsible for registering and renewing membership, keeping membership information provided by members, maintaining a comprehensive and up-to-date list of the membership, databasing for internal analysis, and forwarding membership information to the appropriate JALT officers.

(4) NEWSLETTER EDITOR(S):

The Newsletter Editor(s) shall work with the CALL SIG newsletter staff and publications-related officers in editing and publishing at least 3 regular newsletters or special publications of this organization per calendar year.

(5) PROGRAMS:

The Programs Chair shall supervise the planning and organizing of all regular and special programs and provide the necessary information to officers of the SIG or other JALT agencies as needed. S/he shall solicit presentation proposals from CALL SIG members and arrange for vetting them where necessary. S/he shall contact and arrange for speakers to present at the JALT International Conference and SIG Symposium, actively offering programs to JALT Chapters, special events of JALT or other L2 educational organizations.

(6) TELECOMMUNICATIONS:

The Telecommunications Chair shall foster and coordinate telecommunications (e-mail, BBS) among CALL SIG members and is responsible for the management of CALL SIG's e-conference.S/he shall also provide telecommunications advice to JALT bodies and members upon request.

(7) AT-LARGE:

The Member(s)-At-Large shall assist other CALL SIG officers with projects at the recommendation of the Chair, be responsible for having minutes taken at the CALL SIG Annual Meeting and having them provided to the Chair and Newsletter Editor in a timely manner. S/He/They shall be responsible for the supervision of the annual election of CALL SIG officers or providing disinterested mediation and procedures in other contested situations.

II. CONFLICTS OF INTEREST

CALL SIG officers must attempt to avoid conflicts of interest between their professional duties of office and their private interests. Specifically, a potential conflict of interest shall be said to exist if: (1) a person editing a CALL SIG publication decides whether his/her own article should be published or how it should be edited, (2) a CALL SIG officer wishes to represent this organization as a speaker at a JALT event, or (3) an SIG officer uses the name or resources of the SIG (a) to promote the sale of commercial materials or services, or (b) to seek employment opportunities or elective offices. To avoid such cases, the following measures are appropriate: All members must be informed through the SIG newsletter or mail of CALL SIG publishing or presenting opportunities. Officers should consider the following guidelines: (1) Any person(s) editing a CALL SIG publication may write articles for that publication. However, they must abstain from deciding whether their article(s) is published and how it is edited. The decision to accept/reject and to edit such an article must be made by the other SIG publications-related officers. (2) Any officer may represent the SIG at a conference, but must abstain from the selection process. Program-related officers, excluding presentation proposers, shall supervise the vetting of proposals. (3) Any officer may engage in commercial activities, but must not associate the name or resources of the SIG or any JALT forum with commercial or politically motivated activities.

III. AMENDMENTS TO THE BYLAWS

Amendments to the Bylaws may be proposed and carried out in the same manner as constitutional amendments. In addition, these Bylaws may be amended by a three-quarters vote of the CALL SIG Coordinating Committee.

3.1 Amendments to the CALL NSIG Constitution

3.1.1. New Chairs

a. Publications Chair The Publications Chair shall foster and
coordinate publications within the CALL NSIG, this shall include, but
not be limited to, newsletters, books, online resources, and
software. S/he shall be responsible for obtaining ISBN and ISSN
numbers for publications. S/he shall be responsible for establishing
and maintaining relations with JALT Associate Members.

b. Publicity Chair The Publicity Chair shall be responsible for
keeping uptodate flyers, brochures, and press releases for the NSIG
and the various NSIG activities. S/he will keep a list of pertinent
media contacts for announcement purposes.

c. Japanese Language Coordinator The Japanese Language Coordinator
shall work with the Publicity Chair to make sure that all flyers,
brochures, and press releases are also available in Japanese. S/he
shall coordinate with the Telecommunications Chair to ensure that
there is Japanese on our website. S/he shall coordinate with the
Program Chair to make sure that the CALL NSIG program includes events
in the Japanese language.

d. Should these positions be elected or appointed? (All three are
elected.)

3.1.2. Redefinition of existing Chair descriptions

a. Membership Chair The Membership Chair shall be responsible for
registering and renewing membership, keeping membership information
provided by members, maintaining a comprehensive and uptodate list of
the membership, databasing for internal analysis, and forwarding
membership information to the appropriate JALT officers. S/he shall
also be responsible for mailings to the members.

b. Telecommunications Chair The Telecommunications Chair shall

foster and coordinate telecommunications among CALL NSIG members.
S/he shall be responsible for the CALL NSIG website which shall be
updated at least three times a year. S/he shall coordinate with the
Newsletter Editor to share information and content. S/he shall
coordinate the CALL NSIG mailing list.

c. Newsletter Editor The Newsletter Editor(s) shall work with the
CALL NSIG newsletter staff and publications related officers in
editing and publishing at least 3 regular newsletters or special
publications of this organization per calendar year. At least 3 of
these publications shall be in print form.

3.1.3.

Addition to Nominations, Elections, and Removals
In the event of a position going unfilled after the AGM, the CALL
NSIG Coordinating Committee shall have one month to find candidates
for the position. Ballots in the case of a contested position may be
sent by fax, mail, or email to the designated elections officer, a
Coordinating Committee member not contesting the position.

It was changed to "In the event of a position going unfilled after

the AGM, the CALL NSIG Coordinating Committee shall have one month to
find candidates for the position. In the case of a contested
position, the CALL NSIG Coordinating Committee will vote. Ballots may
be sent by fax, mail, or email to the designated elections officer, a
Coordinating Committee member not contesting the position."

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